Company Secretary Manager

ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION:

• You will have the responsibility of building our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.
• You will be in charge of the oversight of a portfolio of corporate entities in various jurisdictions and will act as one of the main liaison and point of contact for the offices that your team supports.
• You will assist the Company Secretarial senior leadership with the leading of the Company Secretarial team and be responsible for up to date technical knowledge and ensuring operational excellence is delivered to clients.
• You may assist and take over the internal governance for Alter Domus India.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks;
• Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.);
• Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to;
• Where required, assist the team with the set-up and/or take-on of new client structures including:
  • ensure a corporate services agreement is in place;
  • review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process;
  • ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers);
• Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors;
• Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order;
• Collaborate closely with the Company Secretarial leaders of the offices that your team will support;
• Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
• Support the senior management with group projects;
• Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

YOUR PROFILE:

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one;
• You have at least 5 years of company secretarial experience (preferably in a professional financial services environment);
• Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset;
• You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
• You have an understanding of the Compliance/AML/KYC and risk management aspects;
• You possess team spirit and take initiatives;
• You possess good communication and management skills and are able to delegate work and supervise a team;
• You adopt a flexible and hands-on approach;
• You are organised with an eye for detail;
• Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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