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Personal Assistant

Alter Domus Alter Domus

Saint Helier, Jersey

Hybrid

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Personal Assistant

We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance professional you want to be. Join more than 5,000 fund administration, accounting, tax, loan administration and legal experts worldwide and take pride in being alternative. 

Alter Domus clients include the world’s leading asset managers, lenders, and asset owners. We’re specialists who use the most innovative technologies to create unparalleled solutions for the private equity, real assets, and debt capital markets sectors. This is where standout talent advances what’s possible in fund administration, corporate services, depositary services, transfer pricing, domiciliation, management company services, loan administration, agency services, trade settlement and CLO manager services.

JOB DESCRIPTION:  
•    Managing the switchboard and reception;
•    Managing and scheduling of meetings;
•    Guest relations and meeting preparation;
•    Dealing with couriers and post;
•    High standard of maintenance of meeting rooms and reception area;
•    Organising and maintaining diaries and making appointments;
•    Dealing with incoming emails, faxes and post, often corresponding on behalf of your directors; 
•    Organising and attending meetings and ensuring your directors are well-prepared for meetings;
•    Liaising with client, suppliers, other staff;
•    Producing documents, briefing papers, reports and presentations;
•    Screening telephone calls, inquiries and requests, and handling them when appropriate;
•    Assisting with marketing events; 
•    Arranging travel and accommodation;
•    Controlling quality of deliverables and the respect of internal procedures;
•    Collaborating with management and various projects; 
•    Participating in the administrative tasks related to the directors’ departments.


YOUR PROFILE:
•    You possess experience in relevant business domain (5 years); 
•    You have excellent written and spoken English, French is an advantage but not essential
•    You have excellent keyboard skills
•    You are MS-Windows software literate, master of Lotus Notes is an asset; 
•    You are organised, flexible and able to manage several skills; 
•    You demonstrate good communication and reporting skills; 
•    You demonstrate a reliable personality, focused on integrity and confidentiality; 
•    You demonstrate a pragmatic approach to problems; 
•    You demonstrate the ability to prioitise

#LI-CH1 #LI-Hybrid

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  • Administrative & Support, Saint Helier, St Helier, JerseyRemove

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