Company Secretary Officer

ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION:

• You will be part of our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.
• You will be supporting our other offices with their company secretarial tasks on a portfolio of corporate entities in various jurisdictions and will act as one of the main liaison and point of contact for the offices that your team supports.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), while demonstrating ability to organise and prioritise tasks efficiently on multiple assignments, completing work to a high standard and on time.
• Preparing documents for various company secretarial transactions and arranging execution and filings, as necessary.
• Interacting with clients and board members as well as banks, lawyers, accountants, tax advisors and other third-party intermediaries.
• Preparing for, attending and minuting board and shareholder meetings, circulating and following up on the agreed actions, as required.
• Maintenance of statutory records for entities and monitoring annual statutory filings.
• Assisting with preparation, collation and ongoing monitoring of Know-Your-Customer/Client Due Diligence and promoter/corporate files.
• Understanding changes in relevant legislation and the regulatory environment and ensuring these are followed through.
• Collaborating proactively within your own team as well as other internal departments to deliver excellent client service.
• In line with your level of responsibility and where required, supporting the billing process and cash collection, including accurately completing timesheets in a timely manner.
• Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

YOUR PROFILE:

• Holding a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or working towards one would be an asset;
• Demonstrate strong planning, organisation and analytical skills with an eye for detail, while handling multiple projects simultaneously, with a flexible and hands-on approach;
• You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
• Be enthusiastic and eager to learn, taking initiative to act without waiting for direction, where appropriate;
• Exhibit a strong team spirit;
• Possess good communication skills, able to interact with people at all levels and have the capacity to build strong client relationships;
• Experience in using excel, MS Officer, including Excel, Word, Outlook, etc.;
• Prior Diligent Entities (previously – Blueprint) and/or Diligent Board experience would be an advantage, but not essential.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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