Company Secretary Senior Officer

ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION:

• You will be part of our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.
• You will be in charge of the oversight of a portfolio of corporate entities in various jurisdictions and will act as one of the main liaison and point of contact for the offices that your team supports.
• You will be an important link between management and junior staff, responsible for the quality of the work that is carried out for your clients. You will review work produced for submission to senior level staff.

YOUR RESPONSIBILITIES WILL INCLUDE:

• Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organise and prioritise tasks efficiently while working on multiple assignments, completing work to a high standard and on time.
• Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work.
• Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service.
• Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines.
• Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files.
• Proactively arranging a regular review (“health check”) of the entities’ records.
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.
• Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms.
• Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

YOUR PROFILE:

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one;
• You have 4 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature);
• Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset;
• You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
• You have an understanding of compliance requirements and AML regulations;
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
• You are organised with an eye for detail;
• You possess good communication skills and you are able to deal with people at all levels.
• You demonstrate commitment to deliver excellent client service.
• Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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