ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION

As a Personal Assistant in the Commercial Office, you will be supporting the Chief Commercial Officer Leadership Team with day-to-day responsibilities. 
Your key duties include:  

•    Efficiently organize and manage the Leadership Team schedules, ensuring optimal use of time and prioritizing meetings, appointments, and commitments.
•    Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and post-meeting follow-ups. Attend meetings, when necessary, take notes and disseminate relevant information.
•    Travel Arrangements: Arrange complex travel itineraries, including flights, accommodation and transport, ensuring your director’s travel plans align with business priorities. Arrange visas and other travel documents.   
•    Expense Management: Manage expense reporting, tracking and reimbursement process, maintaining accurate records and ensuring compliance with company policies.
•    Invoice management: creation of Purchase Requisitions, act as point of contact between suppliers and finance team to ensure invoices are paid on time and maintaining tracking to assist with reconciliations against budget spend.
•    Ad-hoc Support: Provide additional support as needed, adapting to evolving priorities and challenges, and demonstrating flexibility in managing various tasks.
•    Work with Leadership Team and assistants across the company to ensure clients feel welcome when visiting our offices globally (meeting room bookings, taxi reservations, access cards etc…).
•    Help preparing onboarding for new team members and new Directors.

PROFILE

• Successful candidates must have a minimum of three years’ experience in a similar role and must possess excellent organizational and time-management skills and advanced proficiency in office software (Excel, PPT, Word).
•  Exceptional communication, proactive approach to problem-solving and the ability to prioritize tasks effectively is critical for this role.
• The selected candidate must be able to work independently under pressure and maintain confidentiality is crucial in excelling as a Personal Assistant at AlterDomus.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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