Luxembourg, Luxembourg
Hybrid
ID de l'offre:
12871
Date de publication:
February 19 2024
Category:
Administrative & Support
Job Level:
Trainee
Digital Mailroom & Administrative Trainee
We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance professional you want to be. Join more than 4,100 fund administration, accounting, tax, loan administration and legal experts worldwide and take pride in being alternative.
For our Digital Mailroom team in Luxembourg, we are currently looking for a Digital Mailroom & Administrative Trainee. We offer a dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.
JOB DESCRIPTION:
In the context of a migration towards a new Document Management System, the Digital Mailroom & Administrative Trainee will assist in preparing electronic and physical documents from different channels, in order to trig adequate subsequent business processes. He respects strict deadlines and delivers high quality results. He is also in charge of filings to Administration. He prepares and sends filings respecting our internal processes, ensuring Alter Domus clients expectations are met while respecting the law.
Your future responsibilities:
- Collect, prepare, scan, index and archive multi-channel documents;
- Identify documents criticality and apply adequate priorities;
- Prepare documents for machine learning based processes;
- Process internal customer’s requests according to priority;
- Prepare legal filings based on companies’ decisions, ensuring that the law is respected, interface between the Administration and internal staff expectations;
- Ensure timely and proper filing of Corporate Tax and VAT returns;
- Communication with internal teams for gathering information, analysing requests ensuring internal processes are respected;
Your Profile:
What we’ll look for on your CV:
- You are currently enrolled In an Educational Institution and you will be able to provide an Internship agreement for the duration for your traineeship
- Good oral and written communication skills;
- You have a good understanding in French and English;
- Administrative skills including MS Office, documents processing and archiving are well appreciated;
- You are well organised, methodical and pay attention to detail;
- You have a strong team spirit and understand priorities as a team;
- You are both rigorous and flexible.
#LI-EP1
Rencontres
Amanda Donohue, Senior Manager, Cork
Où voudriez-vous être dans cinq ans? C’est la question que je m’étais posée en arrivant et depuis Alter Domus m’a toujours offert les moyens de suivre ce chemin, mon chemin.
Aristidis Halikias, Managing Director, Chicago
Beaucoup doivent penser que le secteur des services financiers est avant tout fait de chiffres et de math, mais je vois que c’est en réalité une question d’humains. Ce sont les hommes et les femmes d’Alter Domus qui nous définissent, et nous avons les meilleurs dans notre industrie.
Carla Walmsley, Senior Manager, Jersey
Alter Domus m’a apporté un soutien complet lorsque j’ai poursuivi mes études en me fournissant un soutien financier et des congés de formation, et en me donnant une grande flexibilité dans mes horaires à l’approche de chaque examen.
Shania Galea, Corporate Services Officer, Malta
En tant que junior, j’apprends beaucoup auprès de tous les collègues qui m’entourent. Et la AD Academy me fournit en parallèle toute la formation dont j’ai besoin.
