ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

As a Personal Assistant to the CHRO, your role is pivotal in ensuring the seamless operation of the CHROs office and supporting the CHRO with day-to-day responsibilities.

Your key duties include:

JOB DESCRIPTION

• Calendar Management: Efficiently organise and manage our CHRO schedule, ensuring optimal use of time and prioritising meetings, appointments, and commitments.
• Meeting Coordination: Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and post-meeting follow-ups. Attend meetings when necessary, take notes and disseminate relevant information.
• Communication Liaison: Act as a central point of contact between your director and internal/external stakeholders. Screen and manage incoming communications, responding on behalf of your director when appropriate, ensuring timely and accurate information flow.
• Document Preparation: Prepare reports, presentations, and correspondence on behalf of your director. This includes researching and compiling data, creating visually appealing materials and maintaining a high level of accuracy and confidentiality.
• Project Support: Assist in coordinating and managing various projects led by your director. This involves collaborating with cross-functional teams, monitoring project timelines, and providing regular updates to ensure successful completion.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodation and transport, ensuring your director’s travel plans align with business priorities. Arrange visas and other travel documents (including vaccines, Covid tests etc.).  
• Expense Management: Manage expense reporting, tracking and reimbursement process, maintaining accurate records and ensuring compliance with company policies.
• Invoice management: creation of Purchase Requisitions, act as point of contact between suppliers and finance team to ensure invoices are paid on time. 
• Confidentiality and Discretion: Manage sensitive and confidential information with the utmost discretion, demonstrating a high level of professionalism and integrity in all interactions.
• Office Organisation: Maintain an organised and efficient office environment, managing filing systems, supplies, and other administrative tasks to enhance overall productivity.
• Ad-hoc Support: Provide additional support as needed, adapting to evolving priorities and challenges, and demonstrating flexibility in managing various tasks.
• Work with directors and/or assistants across the company to ensure visitors feel welcome when coming to Luxembourg (meeting room bookings, taxi reservations, access cards etc…).
• Organise team events: townhall meetings for the global team, local team reservations etc.
• Time management: Ensure timesheets are completed on time and approve holiday requests for CHRO’s team.  
• Help preparing onboarding for new team members and new Directors (includes booking introduction meetings in their first week).
• Ensure key stakeholders in the team of aware of any IT updates. 
• Manage the signature of documents for your director.

PROFILE

Successful candidates for this role typically possess excellent organisational and time-management skills, advanced proficiency in office software, exceptional communication ability, and a proactive approach to problem-solving. The ability to work independently under pressure and maintain confidentiality is crucial in excelling as a Personal Assistant in AlterDomus.

At Alter Domus we are committed to inclusion and feel strongly that inclusive teams drive brilliant performance.  We are an equal opportunity employer and recognise all facets of diversity and strive to create a psychologically safe workplace where all of our people can perform to their best.

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WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave and graduation leave 
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

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