ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION

The Digital Mailroom Administrative Agent is in charge of various documents exchange to different Luxembourg administrations (VAT, TAX, RCS, etc.). He/She prepares and sends filings on behalf of our clients, respecting internal processes, ensuring Alter Domus standards are met while respecting the law. He also ensures the safekeeping and categorization of both official and supporting documents generated during the different processes.

•    Prepare electronic documents for legal filings for clients, interface between the Administration and internal staff expectations;
•    Generate, prepare and upload related documents in our document management system;
•    Preparation of extracts for publication, requisition forms and other documents relating to company’s decisions (CoSec documents);
•    Coordinate and centralize the registration of LEI and ISIN codes on behalf of our clients, on dedicated platforms;
•    Filing of reviewed Corporate Tax, VAT, reportings on dedicated platforms (MyGuichet, eCDF, RCS, etc.).

YOUR PROFILE

•    You are a new graduate, or you have already experience in the financial or administrative sector;
•    You have a very good understanding in both reading and writing of French;
•    You have a good level of English;
•    You are both rigorous and flexible;
•    You communicate very well, by phone, e-mail...;
•    You are able to work as part of a team;
•    Legal experience or knowledge will be considered as an additional advantage,
•    Previous experience of eCDF, MyGuichet, RCS platforms - or similar - will be considered as an additional advantage;
•    Previous experience with a document management system and related processes (workflows) will be considered as an advantage.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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