Head of Company Secretary, APAC

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION

Leading the Company Secretary Operational Services teams across Asia Pacific (APAC) in delivering the highest quality of services to our clients. You will be responsible for overseeing and leading the company secretarial service delivery for complex fund and corporate entities. You will possess up to date technical knowledge and ensure operational excellence is delivered to clients, providing team support, guidance, and ensuring the implementation of our strategic vision.

Operational Leadership & Governance

• Act as the leader for the Company Secretarial function in APAC and work closely with the Cosec teams of the other APAC offices and Central Operations in Client Delivery Centers;
• Lead and manage the Company Secretary Operational Services team, ensuring that the team is properly resourced and trained to be deliver high-quality services to clients and in a timely manner;
• Lead by example and upholding workplace morale by fostering a positive atmosphere and collaborative environment with an inclusive management style. Leveraging this to build highly effective teams with a positive culture, driving collaboration, and ensuring client and solution focused staff;
• Oversee the delivery by your team of day-to-day company secretarial operations of the client entities managed by Alter Domus and the various transactions (e.g. board and shareholders meetings/written resolutions, statutory filing and registers updates, incorporation, share allotment, capital reduction, change of directors, dissolution, amendment of articles of association, power of attorney etc.);
• Serve as a key point of contact for our client boards of directors, representing Alter Domus at the highest levels; 
• Oversee the setup and/or on-boarding of client structures, and the Cosec aspects of complex international structures;
• Build and maintain strong client relationships, and ensuring that their expectations are met or exceeded;
• Build and maintaining strong internal relationships with key stakeholders e.g. accounting teams, senior leadership, relationship managers etc.;
• Provide guidance and support to your team, including mentoring, coaching team members;
• Keep up to date with legal and regulatory developments relating to corporate governance and ensuring that your team and any other relevant parties are aware of any changes that may affect the clients;
• Driving process improvements and efficiencies as well as developing and implementing best practices for Company Secretarial services, including developing and maintaining policies and procedures, and ensuring that your team is following processes and best practices in all areas of its work;
• Ensure that your team is up to date on all Alter Domus technologies and are adopting them, and promote and propose efficiency solutions (automation of tasks, functionalisation etc.);
• Support the senior management with the business development activities, including preparation of fee proposals and attending meetings with prospects;
• Be responsible for the finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors; monitoring margins etc.
• Hold board and/or company secretary mandates;
• Promote the interaction with the wider business to deliver a seamless service to the clients;
• Assist with the internal (in-house) corporate governance of the Alter Domus entities across APAC.

YOUR PROFILE

• Hold a relevant degree (e.g. Law, Business etc.) and/or professional qualification (ICSA/CGI etc.);
• Have extensive (excess of 8 years) experience managing corporate structures and strong company secretarial knowledge;
• Solid management skills and ability to delegate work and supervise team;
• Having a general understanding of other areas such tax, accounting, regulatory, data protection and AML requirements;
• Have good knowledge of ACRA is significant plus
• Proven capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
• Demonstrated effective communication across regions, timezones and culture;
• Fluency in English is mandatory, with additional Asian languages (i.e. Mandarin, Hindi) would be beneficial;
• Ability to work under pressure, prioritise and handle multiple projects simultaneously;
• Demonstrated commitment to deliver excellent client service.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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