ABOUT US 

We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

JOB DESCRIPTION

This is a full time and office-based role. As the Receptionist/PA you will work as part of a team and be responsible for the following: 

• Answering and forwarding reception calls, meeting and greeting all visitors. 
• Ensure smooth running of the reception including arranging client meetings both internally and externally, room booking management, providing refreshments for visitors. 
• Handling incoming and outgoing postal services, including courier bookings.  
• Collecting, distributing and assisting with scanning of daily posts. 
• Being the central point of contact for travel management.  Arranging Hotel and Taxi bookings when required. 
• Printing and binding documents as requested. 
• Assisting the office manager in maintaining employee logs - New joiner and leaver checklist, ADUK Employee list with extension and emergency numbers. 
• Monitor and maintain office equipment list. 
• Managing and creating employee access cards, allocating and removing staff from the Access system. 
• Ensuring the office, meeting rooms and kitchen are fully stocked with supplies. 
• Managing regular maintenance of specific office equipment e.g. printers, coffee machines, drinking water taps and request/respond to “handyman” requests when required. 
• Being the primary point of contact for everyday requests from staff, contractors, third parties and office administration contacts (courier, office plants, stationary etc.) 
• Helping Director’s with expenses claims. 
• Assisting with the management of company events as and when required. 
• Being a nominated First Aider and Fire Warden ensuring all roles & responsibilities for activities are conducted and completed in a professional manner in line with regulations (training will be given). 
• Supporting with Personal Assistant duties for senior members of the ADUK team, including diary management, restaurant bookings, travel/accommodation arrangements, and report/presentation writing.  
• Assisting and provide back-up for the Office Manager as and when required. 
• Any other tasks reasonably requested by Management.

YOUR PROFILE: 

• A minimum of two years proven reception/administrative/office support experience. 
• Excellent communication (Verbal and Written) and Multitasking skills. 
• Reliable and punctual. 
• Excellent customer care skills and attention to detail. 
• A great team player. 
• Good IT skills (Microsoft Outlook, word etc.) and ability to learn internal systems. 
• On occasions, some manual lifting is required within this job role e.g. lifting boxes, moving equipment, carrying items from loading bay and around the office.  Equipment is provided to assist with this adaptability and flexibility. 

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include: 

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word 

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.  

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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